As the Internet connection owner, an employer is responsible for all Internet traffic over that connection. It is deemed the employer’s duty to act if they suspect that employees are accessing inappropriate websites or illegally downloading files. The effects of the new File Sharing Infringement Law make the requirement of an Internet Usage Policy mandatory to protect your business.
On 1 September 2011, New Zealand passed the new File Sharing Infringement Law whereby the account owner of an Internet connection can be prosecuted for allowing peer-to-peer filing sharing over their network. The copyright owner can instruct an Internet services provider, such as Telecom, to take action against the alleged infringer. It is a ‘three strike’ notice policy, after which your Internet connection could be suspended.
Aside from the legal perspective, it’s important to consider the effect on the rest of the team. Downloading files from the Internet can take up bandwidth and slow down your business systems. Plus, an employee who spends too long on the Internet tends to be less productive, unfairly adding pressure to other employees and slowing down progress.
Software can be used to track Internet usage but the best scenario would be to use an Internet Usage Policy to clearly communicate the types of sites that are off limits and time allowances for personal use. You need to then trust your employees will adhere to it.