Being an IT company that likes to continually seek new ways of doing things, we get excited about new software applications. This makes it all too easy to adopt another new application, to do another job. This also means that over time the number of applications in use gets larger, and so do the subscription and our internal IT Support costs.

One of our strategies this year is to re-evaluate the applications we use day-to-day and remove unnecessary complexity. The core Office365 product has grown considerably over the last few years and the depth of functionality and integration makes it something that warrants more serious consideration.

So we have started a journey to use more of the applications that come with Office365. First up has been our move to Microsoft Teams from Slack. We recognised that not only were we paying for Slack but we were also beginning to pay for additional software integrations into Slack, creating more cost and more complexity. Additionally Microsoft’s roadmap is driving towards enhanced integration between its tools. Next up we will review whether we replace Asana with Planner and Confluence with SharePoint.

The Office365 suite of products are incredibly powerful, but you do have to know how to use them to get the best out of them. To account for this we will also be investing in more training on how to optimise the use of these applications and are excited to add this to the list of ways we can support our clients.

We think we can remove complexity, reduce software licensing costs by 15-20% and increase productivity by a similar amount with these small changes.