This week we had the pleasure of attending an Institute of Directors event where Privacy Commissioner, John Edwards, spoke about key changes to the Privacy Act which come into effect on the 1st of December. Below we have summarised the key points John discussed that […]
Microsoft has recently announced the general availability of its new app ‘Microsoft Lists’ in Teams and in SharePoint on the web.
What is Microsoft Lists?
Microsoft Lists in a Microsoft 365 app that is designed to track information and organise work. Lists are simple, smart, and flexible, […]
New Zealand’s revised Privacy Act has now passed through parliament and will come in to effect on 1 December 2020.
This will see the introduction of a new legal framework and regime for the protection of information, including the introduction of a mandatory data breach notification […]
Our aim is to be one of the most desired places to work by providing our employees with a great career and working environment. An important part of this aim is attracting top-level candidates that our team, clients and suppliers love working with.
When it comes […]
To achieve his mission of helping businesses build a closer partnership with technology our Managing Director, Andrew Johnson, founded IT Partners in 2000. This means that this year, IT Partners is officially 20 years old!
In recognition of this milestone, we had the opportunity to sit down […]
Microsoft Inspire is a conference held annually by Microsoft for its partner community. This year it was a virtual event, meaning many of the IT Partners Team were able to tune in and gain a greater understanding of Microsoft’s roadmap for the upcoming year.
When it comes to cybersecurity the weakest link for your business is your team. From falling for phishing emails, clicking unsafe links, downloading malicious documents, to having poor password hygiene, employees are a company’s greatest liability when it comes to cybersecurity.
The Current Threat Landscape
There is no denying that the way we work and communicate has rapidly transformed as a result of COVID-19.
The LondonGreen Group’s (including both IT Partners and Lightwire) internal Microsoft Teams Usage Data helps to illustrate this transformation.
Microsoft Teams Calling and Meeting Usage […]
One significant change following the outbreak of COVID-19 in New Zealand is that businesses are required to take record of those who visit their premises and save their contact information.
When considering the most suitable contact tracing solution, Tompkins Wake’s IT Manager, Matthew Vaughan, […]
Business is not going back to normal with the recent move to Level 2. Many of us are continuing to work from home. Having business disrupted has allowed for thinking time and in many cases opened us up to new ideas of how we can work, in addition to the challenges we need to surmount.
Tools that make a difference
Within the LondonGreen group, a few tools have made all the difference in making better decisions.
Microsoft PowerBI: We have extensively used Microsoft PowerBI to query multiple sources of data, while surfacing opportunities and insights. We have continued to iterate and build on the number of dashboards that we have in place, to better manage business units in real-time and make more effective, data driven decisions.
Orgainimi: During Level 4 we had to re-organise ourselves, traditional tools that we had been using to assist with organisational charts were clunky, slow, and not collaborative. We moved to using Organimi and were able to easily create a number of scenarios. This enabled us to consider how our structure would looks like with growth in 2-3 years’ time.
Monday.com: At Lightwire we are running upwards of fifty projects at any one time, across multiple teams. We always plan out each quarter but had struggled to find a great tool to provide an overview of status, due dates and highlight any roadblocks. We implemented Monday.com to better manage this, enabling both simplicity and a highly visual overview. We also have found it powerful in focusing the senior management team, especially in our fortnightly management meetings.
During lockdown we developed two useful articles that remain highly relevant it the current Alert Level:
• Staying connected when working remotely
• Covid-19 cyber security precautions
During lockdown, many businesses found themselves dealing with the realities of where their data is stored and how accessible it is when operating outside of the office. This decentralised approach continues in part in level 2, with some staff in the office, some at home, and others a combination of both.
This is a great time to consider your information architecture and establish what technology and process changes are needed to operate in the post pandemic world.
Key questions to ask:
• Accessibility: Can all staff seamlessly access the data they need from home (or anywhere) without needing to manage clumsy VPN connections?
• Secure with backup coverage: Some of your data might have quickly transitioned to the cloud which presents some clear advantages. That said, how are you managing access to that data? What business rules are in place? And is that data backed up in a way that aligns with your business practice/compliance requirements?
• Search and retrieval: What tools are your staff using to quickly locate documents? Are they wasting time searching or are you using a mature cloud solution that presents your staff with all recent documents and the shared documents of those in their immediate team? When staff can’t locate documents there’s a tendency to recreate similar duplicate documents in other places. Even though your staff might be decentralised, your data should remain as central as possible.
It could be that members of your business have taken opportunity to adopt new online systems as a means of ‘getting stuff done’. That journey in many ways should be celebrated as it’s at the essence of our kiwi innovative spirit. One of the challenges post pandemic is both discovery and audit.
It’s prudent to ask:
• Which systems have been established?
• What business problem(s) have they solved?
• How are the subscriptions for those systems being paid for? Free trial versions? Or staff covering with personal credit cards?
• If those systems are storing company data, what are the T&C’s when it comes to security and data backup? Who is the administrator for that system in your business? Does the use of this system encourage or discourage data being centrally stored and well managed – refer to information architecture above.
• Do you already have that same capability in an existing system? Do you need to implement that capability having now determined there is a genuine demand?
It is important to take the opportunity to reflect on learnings from the lockdown period. The tools, tips and considerations shared may be useful in prompting this reflection and the identification of key learnings. If you need guidance or support with your technical or process related learnings, get in touch with our team via email […]