Useful Learnings from Lockdown | Tools, Tips and Considerations

By |May 21st, 2020|

Business is not going back to normal with the recent move to Level 2. Many of us are continuing to work from home. Having business disrupted has allowed for thinking time and in many cases opened us up to new ideas of how we can work, in addition to the challenges we need to surmount.

Tools that make a difference
Within the LondonGreen group, a few tools have made all the difference in making better decisions.

Microsoft PowerBI: We have extensively used Microsoft PowerBI to query multiple sources of data, while surfacing opportunities and insights. We have continued to iterate and build on the number of dashboards that we have in place, to better manage business units in real-time and make more effective, data driven decisions.

Orgainimi: During Level 4 we had to re-organise ourselves, traditional tools that we had been using to assist with organisational charts were clunky, slow, and not collaborative. We moved to using Organimi and were able to easily create a number of scenarios. This enabled us to consider how our structure would looks like with growth in 2-3 years’ time.

Monday.com: At Lightwire we are running upwards of fifty projects at any one time, across multiple teams. We always plan out each quarter but had struggled to find a great tool to provide an overview of status, due dates and highlight any roadblocks. We implemented Monday.com to better manage this, enabling both simplicity and a highly visual overview. We also have found it powerful in focusing the senior management team, especially in our fortnightly management meetings.

Useful Tips
During lockdown we developed two useful articles that remain highly relevant it the current Alert Level:
• Staying connected when working remotely
• Covid-19 cyber security precautions

Considerations
Information Architecture
During lockdown, many businesses found themselves dealing with the realities of where their data is stored and how accessible it is when operating outside of the office. This decentralised approach continues in part in level 2, with some staff in the office, some at home, and others a combination of both.
This is a great time to consider your information architecture and establish what technology and process changes are needed to operate in the post pandemic world.

Key questions to ask:
• Accessibility: Can all staff seamlessly access the data they need from home (or anywhere) without needing to manage clumsy VPN connections?
• Secure with backup coverage: Some of your data might have quickly transitioned to the cloud which presents some clear advantages. That said, how are you managing access to that data? What business rules are in place? And is that data backed up in a way that aligns with your business practice/compliance requirements?
• Search and retrieval: What tools are your staff using to quickly locate documents? Are they wasting time searching or are you using a mature cloud solution that presents your staff with all recent documents and the shared documents of those in their immediate team? When staff can’t locate documents there’s a tendency to recreate similar duplicate documents in other places. Even though your staff might be decentralised, your data should remain as central as possible.

Shadow IT
It could be that members of your business have taken opportunity to adopt new online systems as a means of ‘getting stuff done’. That journey in many ways should be celebrated as it’s at the essence of our kiwi innovative spirit. One of the challenges post pandemic is both discovery and audit.

It’s prudent to ask:
• Which systems have been established?
• What business problem(s) have they solved?
• How are the subscriptions for those systems being paid for? Free trial versions? Or staff covering with personal credit cards?
• If those systems are storing company data, what are the T&C’s when it comes to security and data backup? Who is the administrator for that system in your business? Does the use of this system encourage or discourage data being centrally stored and well managed – refer to information architecture above.
• Do you already have that same capability in an existing system? Do you need to implement that capability having now determined there is a genuine demand?

It is important to take the opportunity to reflect on learnings from the lockdown period. The tools, tips and considerations shared may be useful in prompting this reflection and the identification of key learnings. If you need guidance or support with your technical or process related learnings, get in touch with our team via email […]

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Staying connected when working remotely

By |April 14th, 2020|

As we enter the fourth week of nation-wide lockdown in New Zealand, staying connected with our colleagues while working from home (WFH) is more important than ever. To help overcome this challenge we have collated the key learnings that have enabled the IT Partners Team […]

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Covid-19 is also a Cyber Security Issue

By |March 27th, 2020|

As with other world events that tend to distract, cyber criminals are increasingly targeting individuals and firms with phishing emails, Covid-19 is not only a significant public health issue but also highlights the need for good cyber hygiene.

CertNZ (NZ Governments agency for cyber security) is […]

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20 Years of IT Partners | Q&A with our Managing Director Andrew Johnson

By |February 27th, 2020|

To achieve his mission of helping businesses build a closer partnership with technology our Managing Director, Andrew Johnson, founded IT Partners in 2000. This means that on the 29th of March this year, IT Partners is officially 20 years old!

In recognition of this milestone, we […]

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IT Partners Holiday Shutdown Checklist 2019

By |December 16th, 2019|

Before you pull the plug on your device, and head off on summer holidays, work through this checklist to ensure you, your clients and systems are ready for a break!

Individual Responsibilities:

Out of Office
Set up your out of office email. Clearly state […]

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The Benefits of Using a Password Management Tool for your Business

By |December 4th, 2019|

Passwords are the keys into your company’s assets such as systems and data. If you want to safeguard your assets and confidential information, creating secure passwords is a big first step. To do so, we recommend the use of a password management tool, such as […]

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The Total Cost of Ownership: Looking Beyond the Purchase Price

By |November 15th, 2019|

This is a very important concept to consider as it may save you financially. While consumer grade computers sold at retail locations cost less to initially purchase, over time these devices will cost you significantly more due to their Total Cost of Ownership (TCO).

What does […]

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Deep Dive into a Hacker’s Mind

By |October 11th, 2019|

Several recent hacking incidents seen in the press indicate that cyber security continues to be a prevalent issue for New Zealand businesses. Examples include a patient data breach at Tū Ora Compass Health and the hack of the Asics Auckland store screens to show inappropriate […]

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The usual and unusual benefits of working at IT Partners

By |October 8th, 2019|

The usual and unusual benefits of working at IT Partners

At IT Partners we’re continuously looking for ways to improve the benefits that support our core values – hence the updated version of the usual and unusual benefits of working at IT Partners.

Hat tip to […]

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Sli.do | Make Your Next Company Meeting More Interactive

By |September 13th, 2019|

We all know the awkward feeling of ‘no questions’ silence at the end of a presentation.

To increase employee engagement and interaction at meetings, over the last few months we have been trialing Sli.do.

What is Sli.do?

Sli.do is an easy to use Live Q&A and polling solution […]

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