Getting the best out of your people involves collaboration. We all need to share more information, ideas and data with our teams and to do this in a way that is efficient and effective.
One productivity hack I have found is using OneDrive to share files with the team through the ‘share as a link’ option. This method uses the same process as when you share a document. Within Outlook, use the ‘attach file’ button and choose ‘share as OneDrive link’. Your email will still contain a file attachment but, by using this option,
if one of the recipients edits the file then all users will get the update when they next open it.
An alternative to Dropbox
Dropbox created an instant following by being easy to use, simple to set up and supported on multiple platforms. Microsoft, with its OneDrive product, took time to catch-up. I now believe they are ahead with the deep integration into Microsoft Office.
You can access files from anywhere with OneDrive. The files you have created and shared online can be downloaded to your PC, Mac, Android, or iOS devices. They appear in your File Explorer as ‘online-only files’. This means they have the added bonus of not taking up any storage space. When you are not connected to the internet you change the status of your files to ‘always available files’. The file is then downloaded to your chosen device enabling you to work from any location.
Software as a Service toolsets (of which OneDrive is one) have a number of benefits, including the ability to run limited, small-scale, trials to see if a new product could fit into your way of working. OneDrive is a perfect candidate to do this, allowing you to ‘try before you buy’. If it meets your needs, you can then roll it out to the rest of your company, knowing it has the elements you require in a software system.